FAQs

Q?

How many people can fit in the space? What’s the capacity?

A.

Depending on the layout you are looking to set up, the capacity varies.

Conference Centre
If you would like to set up an event using our large round tables and comfortable chairs, the capacity is 180 people.

For stand up cocktail events with no tables (chairs around the perimeter are optional) the capacity is 200-250.

For sit-down events in which you require rows of seats, the capacity is 300 people.

9ways Centre
If you would like to set up an event using our large round tables and comfortable chairs, the capacity is 60 people.

For stand up cocktail events with no tables (chairs around the perimeter are optional) the capacity is 80.

For sit-down events in which you require rows of seats, the capacity is 80 people.

Q?

What payment methods do you accept?

A.

We accept the following methods of payment:

  • BPAY
  • Cheque
  • Cash
  • EFTPOS
  • Visa
  • Mastercard
  • AMEX

Q?

Are plates and glasses provided?

A.

Yes, however you need access to the kitchen to use them, and you cannot have this unless you have the following certifications:

  • Food registration certificate
  • Food supervisers certificate
  • Liquor license
  • Responsible serving of alcohol
  • Products/public liability insurance certificate
  • Kitchen hand-level 1 food handeling certificate (not essential)

If you do not have these certifications, you cannot use the kitchen unless you hire a qualified caterer that has all of the documents stated above.

You would also be required to pay for the hire of both the hall and the kitchen.

Q?

Are there any noise restrictions?

A.

According to the terms and conditions, the Hirer acknowledges that noise levels such as music will not be able to be heard from outside and that it will comply with the Environmental Protection Act 1970 (Vic) and the State Environment Protection Policy (Control of Music Noise from Public Premises).

Q?

Is the venue close to Public Transport?

A.

Yes. Oakleigh Grammar's Conference Centre is just a five minute walk from both Oakleigh and Hughesdale Train Stations, providing access to both trains and buses.

Q?

When can I pick up the key? When am I required to return it?

A.

You are only able to pick up keys during business hours (8:30-4:30, Monday-Friday). Therefore, if your event falls on a Saturday or Sunday, you must pick up the keys on the Friday before your event during business hours.

You must return the keys on the next business day after your event. If your event falls on a weekend, you must return it on the Monday after your event during business hours.

Q?

Can we self-cater?

A.

Yes, however you must have all the relevant certifications as set out in the venue hire agreement. These are:

  • Food registration certificate
  • Food supervisers certificate
  • Liquor license
  • Responsible serving of alcohol
  • Products/public liability insurance certificate
  • Kitchen hand-level 1 food handeling certificate (not essential)

If you do not have these certifications, you cannot use the kitchen unless you hire a qualified caterer that has all of the documents stated above.

Q?

What time can we have the venue from?

A.

This depends on venue availability. When you call us to enquire, we can discuss your bump in/bump out time requirements and how we can fulfill them based on venue availability.

Q?

Are there any audio visual (A/V) facilities available?

A.

Yes - both venues have A/V setups. If you require the use of these facilities, please mention this to us when you inquire, so that we can discuss your requirement and how we can fulfill them.

Q?

Can we have live music?

A.

You can - both venues have A/V setups available and the Conference Centre has a stage. However, according to the terms and conditions, the Hirer acknowledges that noise levels such as music will not be able to be heard from outside and that it will comply with the Environmental Protection Act 1970 (Vic) and the State Environment Protection Policy (Control of Music Noise from Public Premises).

Q?

Can we pick things up the next day or come back to clean the next day?

A.

Yes, as long as there are no bookings the next day. You would need to discuss this with us when you make the booking, and appropriate bump in/bump out time will be provided according to venue availability.

Q?

Do we have to clean up at the end of the event?

A.

Yes, you should leave the venue in the same condition as it was when you arrived.

Q?

Do we need security?

A.

It is not a requirement of the Venue Hire Agreement that you have security, however any damage, loss, theft or destruction to the Community property is the respnsibility of the hirer, not Oakleigh Grammar or the Community.

Q?

When do I get my bond back?

A.

As per the terms and conditions, any bond paid to Oakleigh Grammar will be refunded to the Hirer within 5 working days after the function date once the Community has had the opportunity to inspect its property and is satisfied that no damage, loss, theft or destruction to the Community property has occurred.

Q?

Do you provide tables and chairs?

A.

Yes. The Conference Centre has large round tables with comfortable seating, and the 9ways Centre has long trestle tables with comfortable seating.

Q?

Can I put up decorations?

A.

Yes, you can decorate the venue however it is expected that you take them all down and dispose of them/take them away when you leave.

Q?

Is there wheelchair access to the hall?

A.

Yes. The Conference Centre is equipped with a lift, and the 9ways Centre is on ground level.

Q?

Is there designated parking.

A.

No, however there is ample street parking.

Q?

Do you provide catering?

A.

We do not provide catering for any events, however we have a fully equipped commercial kitchen in both venues which can be used by any caterer provided they have the correct documentation. For more information, read out Venue Hire Agreement here.

Q?

What are the terms and conditions of Venue Hire?

A.

The Terms and Conditions are outlined in our Venue Hire Agreement which can be downloaded here.

Q?

How much will it cost?

A.

There are a number of price packages to choose from, depending on the type of event. Both venues require a $1000 bond, which you will be refunded provided there is no theft, loss or damage resulting from your event.

For pricing information, head here.

Q?

Do I need a liquor license?

A.

If you would like to sell alcohol at your event, you/the caterer will need a liquor license to do so. You can apply for a temporary limited license here or a full permanent liquor license here.

Q?

How many people can fit comfortably in the space – what is the capacity?

A.

Depending on the layout you are looking to set up, the capacity varies.

Conference Centre
If you would like to set up an event using our large round tables and comfortable chairs, the capacity is 180 people.

For stand up cocktail events with no tables (chairs around the perimeter are optional) the capacity is 200-250.

For sit-down events in which you require rows of seats, the capacity is 300 people.

9ways Centre
If you would like to set up an event using our large round tables and comfortable chairs, the capacity is 60 people.

For stand up cocktail events with no tables (chairs around the perimeter are optional) the capacity is 80.

For sit-down events in which you require rows of seats, the capacity is 80 people.